ISSUANCE OF CERTIFIED MACHINE COPY OF TAX DECLARATION & OTHER CERTIFICATES

Office or Division:	Office of the Municipal Assessor
Classification:
Type of Transaction:	ISSUANCE OF CERTIFIED TRUE COPY OF TAX DECLARATION
Who may avail:	Any individual may request for these service

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Photocopy of the Real Property Tax Receipt
Special Power of Attorney (SPA) or Authorization Letter if applicant is not the owner
Official Receipt of Assessor’s Certified True Copy of Tax Declaration	Municipal Treasurer’s Office

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Request for Service	The personnel-in-charge informs the client for the documents required .		3 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Submit required documents	The personnel-in-charge receives and verify the document given by the client		3 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Preparation	The personnel-in-charge prepares the Certified True Copy of Tax Declaration		15 minutes	Jeyen B. Escolano Admin. Aide III / Joana Marie D. Panol Assessment Clerk
Payment of Fees		Receipt – ₱35.00 Documentary Stamp 2pcs -₱50.00		Municipal Treasurer’s Office Jeyen B. Escolano / Joana Marie D. Panol
Evaluation	The Municipal Assessor evaluates and sign the Certified True Copy of Tax Declaration		2 minutes	Jeyen B. Escolano / Admin. Aide III Joana Marie D. Panol Assessment Clerk
Issuance of the Certified True Copy of Tax Declaration	The certified true copy of tax declaration is issued to the clients		5 minutes	Jeyen B. Escolano / Admin. Aide III

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CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Request letter of Cancellation, Revision and Correction of Assessment (Reassessment);
Photocopy of latest Real Property Tax Receipt/Tax Clearance
Barangay Certificate / Clearance (for cancellation/demolition of building);	Office of the Barangay Captain
Demolition Permit (if applicable)	Municipal Engineering Office
Certification from the Bureau of Fire Protection (BFP) if property has been razed by fire.	Bureau of Fire Protection (BFP)
Photocopy of Any Valid Identification Card (ID)
Special Power of Attorney (SPA) if applicant is not the owner	Attorney’s Office ( Notary Public )

CLIENT STEPS	AGENCY ACTIONS	PROCESSING TIME	PERSON RESPONSIBLE
Request for Service	The personnel-in-charge informs the client for the documents required .	5 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Submit required documents	The personnel-in-charge receives and submit the same to the Municipal Assessor concerned for evaluation.	10 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Scheduling for Field Inspection	The Municipal Assessor advices the clients of the date of Field Inspection	10 minutes	Rosalinda L. Aureada Municipal Assessor
Field Inspection	The Municipal Assessor and her personnel along with the client conducts an inspection on the schedule date of inspection of the property to clerk whether there is basis for cancellation, revision of assessment. A Field Appraisal Assessment Sheet (FAAS) is prepared by the personnel who accompanied the Municipal Assessor	2-3 hours	Rosalinda L. Aureada Municipal Assessor / Jeyen B. Escolano Admin. Aide III / Joana Marie D. Panol Assessment Clerk
Preparation Notice	The personnel who accompanied the Municipal Assessor in the inspection, prepares an inspection report. He also prepares a notice of cancellation, revision and correction.	1 hour	Jeyen B. Escolano / Admin. Aide III Joana Marie D. Panol Assessment Clerk
Processing Notice	The Municipal Assessor evaluates and sign the Notice of Cancellation, Revision and Correction. After the review of the Notice by the Municipal Assessor, she approves and sign the Notice.	15 minutes	Rosalinda L. Aureada Municipal Assessor
Processing of Tax Declaration	The Municipal Assessor evaluates, approves and sign tax declaration	30 minutes	Rosalinda L. Aureada Municipal Assessor
Issuance of Notice	The Notice of Cancellation, Revision or Correction on is recorded and a copy is issued to the client.	5 minutes	Jeyen B. Escolano / Joana Marie D. Panol

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Duly Notarized Conveyance: Deed of Sale, Deed of Donation, Extra-Judicial Settlement, etc.;	Attorney’s Office ( Notary Public )
Certified Electronic Copy of Title	Land Registration Authority
Certificate Authorizing Registration (CAR) / BIR Clearance	BIR Gumaca Branch RDO 61
Copy of Tax Declaration of existing Real Property subject for transfer;	Municipal Assessor’s Office
Copy of Official Receipt of updated payment of Real Property Tax (Land)	Municipal Treasurer’s Office
Original Copy of Certificate of Tax Clearance	Municipal Treasurer’s Office
Copy of Official Receipt of the Transfer Tax	Municipal Treasurer’s Office
Duly Approved Plan for Subdivision, Consolidation, Segregation	DENR / CENRO
Photocopy of Any Valid Identification Card (ID)
Special Power of Attorney (SPA) if applicant is not the owner	Attorney’s Office ( Notary Public )
Certified copy of Court Decisions, finalities, adjudication, etc. if transaction clearly express landownership/registry disputes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Request for Service	The personnel-in-charge informs the client for the documents required .		5 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Submit required documents	The personnel-in-charge receives and verify the documents given by the client		20 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Preparation of Tax Declaration	a. Field Appraisal Assessment Sheet (FAAS) b. Tax Declaration c. Notice of Assessment is being prepared by the Personnel-in-charge		1 hour	Jeyen B. Escolano Admin. Aide III & Joana Marie D. Panol Assessment Clerk
Pay Appropriated Tax and Fees	Transfer Tax/Fee Payment of RPT	Transfer Tax depends on the SALE/MV/AV		Municipal Treasurer’s Office
Processing of Tax Declaration	The Municipal Assessor evaluates, approves and sign tax declaration		30 minutes	Rosalinda L. Aureada Municipal Assessor
Issuance of Tax Declaration	The new tax declaration (Owner’s Copy) is issued to the clients together with the Notice of Assessment		5 minutes	Jeyen B. Escolano / Joana Marie D. Panol

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
FOR HOUSE / BUILDINGS:
Letter Request
Copy of Approved Building Floor Plan
Photocopy of Building Permit, Certificate of Occupancy & Certificate of Completion	Office of the Municipal Engineer
Notarized Sworn Statement of the True and Fair Market Value of the Property	Municipal Assessor’s Office / Attorney’s Office (Notary Public)
Copy of Official Receipt of updated payment of Real Property Tax (Land)	Municipal Treasurer’s Office
Copy of Official Receipt of the Issuance Fee	Municipal Treasurer’s Office
Photocopy of any Valid Identification Card (ID)
Special Power of Attorney(SPA) if applicant is not the owner	Attorney’s Office (Notary Public)

FOR NEWLY ACQUIRED MACHINERIES:
Letter Request
Detailed listing of Machineries; Description of Machineries, Original Acquisition Cost, Original Date of Acquisition/ Operation
Notarized Sworn Statement of the True and Fair Market Value of the Machineries (duly signed by Accountable Officer)	Municipal Assessor’s Office / Attorney’s Office (Notary Public)

Author: LGU Quezon Quezon

ISSUANCE OF CERTIFIED MACHINE COPY OF TAX DECLARATION & OTHER CERTIFICATES

CANCELLATION OF LOANS OR MORTGAGE, BAILBOND, ATTATCHMENTS, ETC.

TRANSFER OF OWNERSHIP OF TAX DECLARATION DUE TO DIFFERENT TRANSACTIONS OTHER THAN TRANSFER

ISSUANCE OF NEW TAX DECLARATION FOR BUILDING / MACHINERY/ OTHER IMPROVEMENT

APPRAISSAL & ASSESSMENT / REASSESSMENT OF BUILDING & OTHER STRUCTURES

Issuance of BIR Form 2306/2307/2316

Issuance of copy of Accountant’s Advice

Processing of Disbursement Vouchers

Receive and record barangay financial transaction documents

Issuance of Service Record/Certificate of Employment to active employees

OFFICE OF THE MUNICIPAL PLANNING AND DEVELOPMENT COORDINATOR

Executive Order No. 09 (Series of 2021) : Reorganization of the Municipal Peace and Order Council

Preventive and Primary Care Services

SERBISYONG PAGBIBIGAY NG SANITARY PERMIT PARA SA MGA ESTABLISHIMENTONG KOMERSYAL (SECURING SANITARY PERMIT FOR BUSINESS ESTABLISHMENTS)

Pantawid Pamilyang Pilipino Program Municipal Operations Office

Municipal Social Welfare & Development Office / Local Social Welfare Office

DILG Quezon Municipal Field Office

Municipal Disaster Risk Reduction and Management Office

About Municipality of Quezon, Quezon

Upcoming Events

Important Forms

OFFICE OF THE MUNICIPAL PLANNING AND DEVELOPMENT COORDINATOR

Executive Order No. 09 (Series of 2021) : Reorganization of the Municipal Peace and Order Council

Quick Contact

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit request	The personnel-in-charge receives and records the letter-request in a logbook. It is then submitted to the Municipal Assessor		5 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Scheduling for Field Inspection	The Municipal Assessor advises the one who makes the request of the date for field inspection of the new building or machinery.		5 minutes	Rosalinda L. Aureada Municipal Assessor / Jeyen B. Escolano / Admin. Aide III
Field Inspection	Actual Inspection of the Real Property for assessment purpose		1 hour	Rosalinda L. Aureada Municipal Assessor/ Jeyen B. Escolano Admin. Aide III / Joana Marie D. Panol Assessment Clerk
Pay Appropriated Taxes and Fees	Tax on Real Property of Land (if not yet paid) Tax Clearance and Issuance Fee	Issuance Fee ₱35.00		Municipal Treasurer’s Office
Preparation of Tax Declaration	The Assessment Clerk prepares the ff: 1. Field Appraisal/ Assessment Sheet 2. Tax Declaration 3. Notice of Assessment 4. Property Record Form		1 hour	Joana Marie D. Panol Assessment Clerk
Processing of Tax Declaration	The Municipal Assessor evaluates, approves and sign tax declaration		5 minutes	Rosalinda L. Aureada Municipal Assessor
Issuance of Tax Declaration	The new tax declaration (Owner’s Copy) is issued to the clients together with the Notice of Assessment		5 minutes	Jeyen B. Escolano / Joana Marie D. Panol

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
Certified Copy of Notarized Affidavit of Land Ownership & Possession (if untitled );	Attorney’s Office ( Notary Public )
Certified Electronic Copy of Title	Land Registration Authority
A request letter from the owner or whoever may have interest on the property;
Certificate Authorizing Registration (CAR) / BIR Clearance	BIR Gumaca Branch RDO 61
Certification from DENR (List of Claimants/as per Cadastro);	DENR / CENRO
Copy of Notarized Affidavit of Adjoining Lot Owners;	Attorney’s Office ( Notary Public )
Copy of Official Receipt of the Issuance Fee	Municipal Treasurer’s Office
Barangay Certificate of Land Ownership	Office of the Barangay Captain
Cadastral Plan or Approved / Sketch Plan duly signed by Geodetic Engineer with Certification from the DENR / CENRO of Alienable & Disposable Land	DENR / CENRO
Photocopy of Any Valid Identification Card (ID)
Special Power of Attorney (SPA) if applicant is not the owner	Attorney’s Office ( Notary Public )
Certified copy of Court Decisions, finalities, adjudication, etc. if transaction clearly express landownership/registry disputes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Request for Service	The personnel-in-charge informs the client for the documents required .	None	5 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Submit required documents	The personnel-in-charge receives and verify the documents given by the client	None	10 minutes	Jeyen B. Escolano / Joana Marie D. Panol
Preparation of Tax Declaration	a. Field Appraisal Assessment Sheet (FAAS) b. Tax Declaration c. Notice of Assessment is being prepared by the Personnel-in-charge		1 hour	Jeyen B. Escolano Admin. Aide III Joana Marie D. Panol Assessment Clerk
Pay Appropriated Fees	Issuance Fee	Issuance Fee ₱35.00		Municipal Treasurer’s Office
Processing of Tax Declaration	The Municipal Assessor evaluates, approves and sign tax declaration		20 minutes	Rosalinda L. Aureada Municipal Assessor
Issuance of the Tax Declaration	The new tax declaration (Owner’s Copy) is issued to the clients together with the Notice of Assessment		5 minutes	Jeyen B. Escolano / Joana Marie D. Panol

Office or Division:	Office of the Municipal Accountant
Classification:	Simple
Type of Transaction:	G2G – Government to Government; G2B – Government to Business; G2C – Government to Citizen
Who may avail:	LGU Employees, Suppliers/Creditors, Other Claimants

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out necessary information in the logbook and present the Disbursement Voucher.	Find the corresponding BIR Certificate.	None	5 minutes	Ciriaca M. Mendoza Administrative Aide I
2. Sign and receive the copy of the BIR Certificate.	Release the copy of the certificate and secure acknowledgement receipt of the requesting person in the logbook.	None	5 minutes	Ciriaca M. Mendoza Administrative Aide I
	TOTAL	None	10 minutes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out necessary information in the logbook and present the check.	Find and photocopy the corresponding Accountant’s Advice.	None	5 minutes	Ciriaca M. Mendoza Administrative Aide I
2. Receive the copy of Accountant’s Advice.	Release the copy of the advice and secure acknowledgement receipt of the requesting person in the logbook.	None	2 minutes	Ciriaca M. Mendoza Administrative Aide I
	TOTAL	None	7 minutes

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
2. Documentary checklist and router slip	Office/Department
3. Duly approved Obligation Request (for transactions under General Fund and Special Education Fund)	Municipal Budget Office
4. Complete documentary requirements (as per COA Circular 2012-001)	Where applicable

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Transmit the checklist and router together with complete supporting documents.	Receive the documents.	None	2 minutes	Ciriaca M. Mendoza Administrative Aide I
	Review and pre-audit the supporting documents. Forward the documents to the Municipal Accountant for final review and approval.	None	30 minutes – simple transaction 2 hours – complex transaction	Myla O. Dela Cruz Accounting Clerk II
	Review the documents and prepare the Disbursement Voucher (DV) and Journal Entry Voucher (JEV).	None	15 minutes – simple transaction 1 hour – complex transaction	Jocelyn A. Sisperez Municipal Accountant
	Record in the logbook and forward the signed DV to Municipal Treasurer’s Office for preparation of check.	None	3 minutes	Ciriaca M. Mendoza Administrative Aide I
	TOTAL (Simple Transaction) (Complex Transaction)	None None	50 minutes 3 hours & 5 minutes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Transmit the reports.	Receive the reports and documents.	None	10 minutes per transmittal	Myla O. Dela Cruz Accounting Clerk II (Pob 3, Pob 4, Guinhawa, Villa Belen, Tagkawa, Villa Gomez, Magsino, Sabang, Villa Mercedes, Cagbalogo, Caridad, Del Pilar) Jocelle C. Mendoza Accounting Clerk I(Pob 1, Pob 5, Apad, Argosino, Gumubat, Mascariña) Gigi R. Asia Accounting Clerk I(Pob 2, Pob 6, Montaña, Silangan, Cometa, Villa Francia)
	Review the submitted reports and documents. Prepare and encode the Journal Entry Voucher (JEV).	None	4 hours per transmittal	Myla O. Dela Cruz Accounting Clerk II (Pob 3, Pob 4, Guinhawa, Villa Belen, Tagkawa, Villa Gomez, Magsino, Sabang, Villa Mercedes, Cagbalogo, Caridad, Del Pilar) Jocelle C. Mendoza Accounting Clerk I (Pob 1, Pob 5, Apad, Argosino, Gumubat, Mascariña) Gigi R. Asia Accounting Clerk I (Pob 2, Pob 6, Montaña, Silangan, Cometa, Villa Francia)
	Review of JEV.	None	30 minutes per transmittal	Jocelyn A. Sisperez Municipal Accountant
	TOTAL	None	4 hours & 40 minutes

Office or Division:	Human Resource Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Active Municipal Government Employees

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out and submit request form.	Receive the request form and review the information provided. Advise the client to proceed to Municipal Treasurer’s Office (MTO) and pay the corresponding certification fee.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	Prepare the document and forward the same to HRMO-Designate for signature.	None	10 minutes	Mary Joy P. Oronan Administrative Asst.
	Certify the document.	None	5 minutes	Jocelyn A. Sisperez HRMO-Designate
2. Receive the certification.	Record the certification in the logbook and release the same to the requesting employee.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	TOTAL	None	25 minutes