Issuance of BIR Form 2306/2307/2316

Certification of income taxes withheld as mandated by the Bureau of Internal Revenue

Office or Division:	Office of the Municipal Accountant
Classification:	Simple
Type of Transaction:	G2G – Government to Government; G2B – Government to Business; G2C – Government to Citizen
Who may avail:	LGU Employees, Suppliers/Creditors, Other Claimants

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Disbursement voucher	Municipal Treasurer’s Office

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out necessary information in the logbook and present the Disbursement Voucher.	Find the corresponding BIR Certificate.	None	5 minutes	Ciriaca M. Mendoza Administrative Aide I
2. Sign and receive the copy of the BIR Certificate.	Release the copy of the certificate and secure acknowledgement receipt of the requesting person in the logbook.	None	5 minutes	Ciriaca M. Mendoza Administrative Aide I
	TOTAL	None	10 minutes

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CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
2. Documentary checklist and router slip	Office/Department
3. Duly approved Obligation Request (for transactions under General Fund and Special Education Fund)	Municipal Budget Office
4. Complete documentary requirements (as per COA Circular 2012-001)	Where applicable

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Transmit the checklist and router together with complete supporting documents.	Receive the documents.	None	2 minutes	Ciriaca M. Mendoza Administrative Aide I
	Review and pre-audit the supporting documents. Forward the documents to the Municipal Accountant for final review and approval.	None	30 minutes – simple transaction 2 hours – complex transaction	Myla O. Dela Cruz Accounting Clerk II
	Review the documents and prepare the Disbursement Voucher (DV) and Journal Entry Voucher (JEV).	None	15 minutes – simple transaction 1 hour – complex transaction	Jocelyn A. Sisperez Municipal Accountant
	Record in the logbook and forward the signed DV to Municipal Treasurer’s Office for preparation of check.	None	3 minutes	Ciriaca M. Mendoza Administrative Aide I
	TOTAL (Simple Transaction) (Complex Transaction)	None None	50 minutes 3 hours & 5 minutes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Transmit the reports.	Receive the reports and documents.	None	10 minutes per transmittal	Myla O. Dela Cruz Accounting Clerk II (Pob 3, Pob 4, Guinhawa, Villa Belen, Tagkawa, Villa Gomez, Magsino, Sabang, Villa Mercedes, Cagbalogo, Caridad, Del Pilar) Jocelle C. Mendoza Accounting Clerk I(Pob 1, Pob 5, Apad, Argosino, Gumubat, Mascariña) Gigi R. Asia Accounting Clerk I(Pob 2, Pob 6, Montaña, Silangan, Cometa, Villa Francia)
	Review the submitted reports and documents. Prepare and encode the Journal Entry Voucher (JEV).	None	4 hours per transmittal	Myla O. Dela Cruz Accounting Clerk II (Pob 3, Pob 4, Guinhawa, Villa Belen, Tagkawa, Villa Gomez, Magsino, Sabang, Villa Mercedes, Cagbalogo, Caridad, Del Pilar) Jocelle C. Mendoza Accounting Clerk I (Pob 1, Pob 5, Apad, Argosino, Gumubat, Mascariña) Gigi R. Asia Accounting Clerk I (Pob 2, Pob 6, Montaña, Silangan, Cometa, Villa Francia)
	Review of JEV.	None	30 minutes per transmittal	Jocelyn A. Sisperez Municipal Accountant
	TOTAL	None	4 hours & 40 minutes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out and submit request form.	Receive the request form and review the information provided. Advise the client to proceed to Municipal Treasurer’s Office (MTO) and pay the corresponding certification fee.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
2. Pay the corresponding fee at MTO.	Receive payment and issue Official Receipt (OR).	Php. 50.00	10 minutes	Revenue Collection Clerk
3. Go back to HRM Office and present the OR.	Check the OR. Prepare the document and forward the same to HRMO-Designate for signature.	None	10 minutes	Mary Joy P. Oronan Administrative Asst.
	Certify the document.	None	5 minutes	Jocelyn A. Sisperez HRMO-Designate
4. Receive the certification.	Record the certification in the logbook and release the same to the requesting client.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	TOTAL	Php. 50.00	35 minutes

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out and submit leave application form, duly approved by concerned department head.	Receive the request form and review the information provided.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	Update leave card of the requesting employee.	None	15 minutes	Mary Joy P. Oronan Administrative Asst.
	Certify leave balance.	None	5 minutes	Jocelyn A. Sisperez HRMO-Designate
	Forward the application to the Office of the Municipal Mayor/ Office of the Municipal Vice Mayor for approval.	None	15 minutes	Mary Joy P. Oronan Administrative Asst.
2. Receive the approved leave application.	Record in the logbook and release the same to the requesting employee.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	TOTAL	NONE	45 minutes

Author: LGU Quezon Quezon

Issuance of BIR Form 2306/2307/2316

Issuance of copy of Accountant’s Advice

Processing of Disbursement Vouchers

Receive and record barangay financial transaction documents

Issuance of Service Record/Certificate of Employment to active employees

Issuance of Certificate of Leave Balance

Issuance of Service Record/Certificate of Employment to retired/separated employees

Processing of Leave Application

Issuance of Authority to Travel/Locator Slip

Issuance of Trip Ticket

INVITATION TO BID : 2ND BIDDING-CONSTRUCTION OF ACCESS ROAD

INVITATION TO BID : DRUGS AND MEDICINES

INVITATION TO BID : MOTORCYCLE VEHICLE FOR BFP OPERATION

INVITATION TO BID : SUPPLIES, MATERIALS & 1 SET OF WOODEN MOTORBOAT WITH MACHINE & PAINT (READY TO USE)

OFFICE OF THE MUNICIPAL PLANNING AND DEVELOPMENT COORDINATOR

Executive Order No. 09 (Series of 2021) : Reorganization of the Municipal Peace and Order Council

Preventive and Primary Care Services

SERBISYONG PAGBIBIGAY NG SANITARY PERMIT PARA SA MGA ESTABLISHIMENTONG KOMERSYAL (SECURING SANITARY PERMIT FOR BUSINESS ESTABLISHMENTS)

Pantawid Pamilyang Pilipino Program Municipal Operations Office

Municipal Social Welfare & Development Office / Local Social Welfare Office

DILG Quezon Municipal Field Office

Municipal Disaster Risk Reduction and Management Office

About Municipality of Quezon, Quezon

Upcoming Events

Important Forms

OFFICE OF THE MUNICIPAL PLANNING AND DEVELOPMENT COORDINATOR

Executive Order No. 09 (Series of 2021) : Reorganization of the Municipal Peace and Order Council

Quick Contact

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out necessary information in the logbook and present the check.	Find and photocopy the corresponding Accountant’s Advice.	None	5 minutes	Ciriaca M. Mendoza Administrative Aide I
2. Receive the copy of Accountant’s Advice.	Release the copy of the advice and secure acknowledgement receipt of the requesting person in the logbook.	None	2 minutes	Ciriaca M. Mendoza Administrative Aide I
	TOTAL	None	7 minutes

Office or Division:	Human Resource Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Active Municipal Government Employees

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Accomplished request form	Office/Department
2. Official Receipt	Municipal Treasurer’s Office

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Accomplished request form	Office/Department
2. Letter of invitation, if any	Training service provider

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out and submit request form.	Receive the request form and review the information provided.	None	10 minutes	Mary Joy P. Oronan Administrative Asst.
	Prepare the document and forward the same to Office of the Municipal Mayor/ Office of the Municipal Vice Mayor for approval.	None	15 minutes	Mary Joy P. Oronan Administrative Asst.
2. Receive the certification	Record the certification in the logbook and release the same to the requesting employee.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	TOTAL	NONE	30 minutes

Office or Division:	General Services Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	All Municipal Employees

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit travel Order/Locator Slip	1.1 Checks submitted documents	None	1 minute	Maximo O. Luna, Jr. GSO-Designate Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.2.Checks availability of vehicle & driver to be assigned	None	2 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.3. If vehicle & driver is available, issue trip ticket and driver’s ticket to client	None	3 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
2. Forwards the Trip ticket and Drivers Ticket to the Municipal Mayor for approval	2. Signs Trip Ticket and Driver’s Ticket	None	1 minute	Hon. Ma. Caridad P. Clacio Municipal Mayor
3. Receives approved Trip ticket	3.Release approved trip ticket	None	1 minute	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	TOTAL	NONE	8 minutes