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Processing of Disbursement Vouchers

Supporting documents are reviewed and allotment of obligation is certified.

Office or Division: Office of the Municipal Accountant
Classification:Simple/Complex
Type of Transaction:G2G – Government to Government; G2B – Government to Business; G2C – Government to Citizen
Who may avail: LGU Employees, Suppliers/Creditors, Other Claimants
CHECKLIST OF REQUIREMENTSWHERE TO SECURE
2. Documentary checklist and router slipOffice/Department
3. Duly approved Obligation Request (for transactions under General Fund and Special Education Fund)Municipal Budget Office
4. Complete documentary requirements (as per COA Circular 2012-001)Where applicable
CLIENT STEPSAGENCY ACTIONSFEES TO BE PAIDPROCESSING TIMEPERSON RESPONSIBLE
1. Transmit the
checklist and router
together with
complete
supporting
documents.
Receive the documents.None2 minutesCiriaca M. Mendoza
Administrative Aide I
Review and pre-audit the supporting documents. Forward the documents to the Municipal Accountant for final review and approval.None30 minutes – simple transaction

2 hours – complex transaction
Myla O. Dela Cruz
Accounting Clerk II
Review the documents and prepare the Disbursement Voucher (DV) and Journal Entry Voucher (JEV).None15 minutes – simple transaction

1 hour – complex transaction
Jocelyn A. Sisperez
Municipal Accountant
Record in the logbook and forward the signed DV to Municipal Treasurer’s Office for preparation of check.None3 minutesCiriaca M. Mendoza
Administrative Aide I
TOTAL
(Simple Transaction)
(Complex Transaction)

None
None
50 minutes
3 hours & 5 minutes
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