Author: LGU Quezon Quezon

Issuance of Authority to Travel/Locator Slip

Certification authorizing an employee to travel on official business/time.

Office or Division:	Human Resource Management Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Active Municipal Government Employees

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Accomplished request form	Office/Department
2. Letter of invitation, if any	Training service provider

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Fill out and submit request form.	Receive the request form and review the information provided.	None	10 minutes	Mary Joy P. Oronan Administrative Asst.
	Prepare the document and forward the same to Office of the Municipal Mayor/ Office of the Municipal Vice Mayor for approval.	None	15 minutes	Mary Joy P. Oronan Administrative Asst.
2. Receive the certification	Record the certification in the logbook and release the same to the requesting employee.	None	5 minutes	Mary Joy P. Oronan Administrative Asst.
	TOTAL	NONE	30 minutes

Issuance of Trip Ticket

Trip Ticket is needed when requesting the use of the municipal vehicle. All employees are required to get a trip ticket at the office of the GSO

Office or Division:	General Services Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	All Municipal Employees

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Travel Order/Locator Slip	HRMO

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit travel Order/Locator Slip	1.1 Checks submitted documents	None	1 minute	Maximo O. Luna, Jr. GSO-Designate Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.2.Checks availability of vehicle & driver to be assigned	None	2 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.3. If vehicle & driver is available, issue trip ticket and driver’s ticket to client	None	3 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
2. Forwards the Trip ticket and Drivers Ticket to the Municipal Mayor for approval	2. Signs Trip Ticket and Driver’s Ticket	None	1 minute	Hon. Ma. Caridad P. Clacio Municipal Mayor
3. Receives approved Trip ticket	3.Release approved trip ticket	None	1 minute	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	TOTAL	NONE	8 minutes

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MINOR REPAIR AND MAINTENANCE OF FACILITIES

Receiving the request for minor repair and maintenance of office equipment & facility

Office or Division:	General Services Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Department/Offices

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Written/Verbal request	Department/Office

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Sending Request	1.1. Check the availability of technician/carpenter 1.2. Secure approval	None	3 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.3. Approval by the GSO	None	2 minutes	Maximo O. Luna, Jr. GSO-Designate
	1.4. Perform the requested works (minor repair & maintenance only like: cabinets, roof, wall, installation of aircon-window type, electrical wirings. Time: it depends on what type of works they want to)	None	4-8 hours	Alberto Talavera Carpenter Dionisio Angulo Electrician Simon Cantillana Utility Worker
	TOTAL	NONE	4-8 hours & 5 minutes

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RELEASE OF OFFICE SUPPLIES

Receiving and Documenting of requisition slip for release of supplies

Office or Division:	General Services Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Department Heads

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Requisition Slip	Department/Office

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Presentation of requisition Slip	1.1. Check, review and record to logbook 1.2. Secure approval	None	3 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.3. Sign and approved	None	2 minutes	Maximo O. Luna, Jr. GSO-Designate
2. Receives approved request slip	2. Issue requested office supplies	None	2 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	TOTAL	NONE	7 minutes

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Provision of Gasoline

Receiving and Documenting of requisition slip to provide fuel assistance

Office or Division:	General Services Office
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Department Heads/NGOs/POs

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Requisition Slip	Department/Office

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Presentation of requisition Slip	1.1. Check, review and record to logbook 1.2. Secure approval	None	3 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	1.3. Sign and approved	None	2 minutes	Maximo O. Luna, Jr. GSO-Designate
2. Receives approved Gas slip	2. Issue gas provision	None	2 minutes	Glen Edrick Cabrera Clerk Ashley G. Ogania Clerk
	TOTAL	NONE	7 minutes

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Acceptance of Resignation Letters

Resignation is an act of an official or employee by which he/she voluntarily relinquishes in writing his/her position effective on a specific date which shall not be less than thirty (30) days from the date of such notice or earlier as mutually agreed upon by the employee and the appointing officer/authority.

Office or Division:	Office of the Municipal Mayor
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Permanent LGU Employees/Casual Employees

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Resignation Letter	Employee who is resigning

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit resignation letter	Receives resignation letter 1.1. Forward resignation letter to the Mayor	None	2 minutes	Jocelyn M. Valencia AdA 1/Sec to the Mayor Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk Crizaline O. Enriquez Clerk
2. Personal appearance to the Municipal Mayor	2. Interviews Client (official/employee)	None	5 minutes	Hon. Ma. Caridad P. Clacio Municipal Mayor
	2.1. Encodes Acceptance letter of resignation of the employee	None	3 minutes	Jocelyn M. Valencia AdA 1/Sec to the Mayor
	2.2. Signs acceptance letter for the resignation	None	30 seconds	Hon. Ma. Caridad P. Clacio Municipal Mayor
3. Receives acceptance letter for resignation	3. Releases acceptance letter for resignation to the employee/official	None	1 minute	Jocelyn M. Valencia AdA 1/Sec to the Mayor Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk Crizaline O. Enriquez Clerk
	TOTAL	NONE	11 minutes & 30 seconds

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Incoming Communications & Correspondence

Incoming communication means any telephonic, written, or in-person contact to the department that is received by or ultimately directed to this office

Office or Division:	Office of the Municipal Mayor
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Delivery of various communication	1.1.Receive the communications presented and mark receiving copy with date and signature 1.2.communication letter will be forwarded to the Secretary to the Mayor for review and appropriate actions	None	3 minutes	Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk Crizaline O. Enriquez Clerk
	1.3. contact clients and issues responses	None	1-5 days	Jocelyn M. Valencia AdA 1/Sec to the Mayor
	TOTAL	NONE	5 days & 3 minutes

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Subscription of Statement of Assets, Liabilities & Net Worth (SALN)

Public Officials and Employees shall upon assumption of office and as often thereafter as may be required by law, submit a declaration under oath of his assets, liabilities, and net worth.

Office or Division:	Office of the Municipal Mayor
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Vice Mayor, Sangguniang Bayan Member, Punong Barangays, Barangay Kagawad, All Government Employees

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Community tax Certificate (1 original)	Municipal Treasurer’s Office
2. SALN (3 original)	Request Personnel
3. Barangay Clearance (1 original)	Barangay Hall
4. 2 x 2 ID picture (2 original)	Request Personnel
5. Government Issued ID (1 photocopy)	BIR, Post Office, DFA, PSA, SSS, GSIS, Pag-ibig

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit complete requirements to the Office of the Municipal Mayor	1. Evaluates and assesses submitted requirements 1.1. Forwards submitted documents to the Secretary to the Mayor	None	5 minutes	Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk Crizaline O. Enriquez Clerk
	1.2. Reviews submitted documents 1.3. Forwards document for signature of the Mayor	None	3 minutes	Jocelyn M. Valencia AdA 1/Sec to the Mayor
	1.4.Sign SALN	None	30 seconds	Hon. Ma. Caridad P. Clacio Municipal Mayor
2. Receives signed SALN	Releases signed SALN	None	1 minute	Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk Crizaline O. Enriquez Clerk
	TOTAL	NONE	9 minutes & 30 seconds

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Subscription of Oaths of Office

All Government Office take an oath or affirmation to uphold and defend the constitution to obey the laws, legal orders and decreases promulgated by the duly constituted authorities.

Office or Division:	Office of the Municipal Mayor
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	Sangguniang Bayan Members, Punong Barangays, Barangay Kagawad, Sangguniang Kabataan Chair, Sangguniang Kabataan Kagawad

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
1. Community tax Certificate (1 original)	Municipal Treasurer’s Office
2. Personal Data Sheet (1 original)	Request Personnel
3. Barangay Clearance (1 original)	Barangay Hall
4. 2 x 2 ID picture (2 original)	Request Personnel

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submits complete requirements to the Office of the Municipal Mayor	1. Evaluates and assesses submitted documents 1.1. Forwards submitted documents to the Secretary to the Mayor for review	None	3 minutes	Jocelyn M. Valencia AdA 1/Sec to the Mayor Gellie B. Marquez OMM- Staff
	1.2. Review the documents	None	3 minutes	Jocelyn M. Valencia AdA 1/Sec to the Mayor
2. Go to the Office of the Municipal mayor for the taking of oath of office	2. Forwards document for signature of the Mayor 2.2. Oath Taking	None	10 minutes	Hon. Ma. Caridad P. Clacio Municipal Mayor
3. Receive the signed oath of office	3. Release the oath of office	None	1 minute	Jocelyn M. Valencia AdA 1/Sec to the Mayor Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk
	TOTAL	NONE	17 hours

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Issuance of Certificate of Employment

Certificate of Employment are issued upon request of permanent employees and municipal officials for all legal purposes.

Office or Division:	Office of the Municipal Mayor
Classification:	Simple
Type of Transaction:	G2G-Government to Government
Who may avail:	All permanent employees and municipal officials of the municipality

CHECKLIST OF REQUIREMENTS	WHERE TO SECURE
NONE	NONE

CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Sign in the Logbook, state the purpose on securing Certificate of Employment	1. Assists employee/official in signing the logbook 1.1. Forwards the request to the Secretary to the Mayor 1.2. Prepares certificate of employment and forwards it to the Municipal Mayor for signature	None	10 minutes	Jocelyn M. Valencia AdA 1/Sec to the Mayor Gellie B. Marquez OMM- Staff
	1.3 Signs the Certificate of Employment	None	2 minutes	Hon. Ma. Caridad P. Clacio Municipal Mayor
2. Receives Certificate of Employment	2. Releases Certificate of Employment	None	1 minute	Jocelyn M. Valencia AdA 1/Sec to the Mayor Gellie B. Marquez OMM- Staff Ashley G. Ogania Clerk
	TOTAL	NONE	13 minutes

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